JOB DESCRIPTION OF EXECUTIVE-FRONT OFFICE & ADMIN.
Duties & Responsibilities:
· Maintaining safe and clean reception area by complying with procedures, rules, and regulations.
· Maintains continuity among sub-staff team by documenting and communicating actions, irregularities, and continuing needs.
· Receiving visitors by greeting, welcoming and directing them appropriately.
· Answering screening and forwarding incoming phone calls.
· Receiving and sorting daily mail.
· Maintaining Employee Attendance Register and system update by operating TAM machine on regular basis.
· Keeping record of Employee Leave position and preparing Daily and Monthly Attendance Sheet and its communication.
· Making & Receiving Phone Calls for Employees and Directors.
· Maintaining Incoming & Outgoing Courier Details.
· Maintaining Bill Register and payment details of all the vendors.
· Keeping records of Inward and Outward Challan Register for coordinating with site supervisor, every evening.
· Keeping records of Purchase Register related to payments.
· Maintaining office stock in register as well as computer update on regular basis.
· Daily reminder of Director’s schedule & meetings.
· Organising the official meetings.
· Keeping record of all the photocopy, binding & office printing works.
· Updating the records for all the car related service works in file and
in the computer.
· Keeping records of all departments outgoing letters issued to Banks, Clients, Vendors and Contractors.
· Updating all the corporate connections numbers bills and payment details in manual register.
· Maintaining regularly all HR forms issued by the employees and duly signed by HOD and HRD.
· Assisting HRD in documentation and other HR& Administration related matters.
· Any other task related to HR & Administration that may be assigned from time to time.